NorthWoods Students

Social Media Planner

Drag events into the week you want promotion to begin.
Local safety copy
Team tools
Team planning toolsBrief, plan, and produce together.
Data & sharing
Protect or share your plannerAirtable saves automatically. Backups provide an extra safety copy.Local preview · Full access
Today
Communication actions

What needs attention now

Milestones generated from event dates and communication rhythms.

Changes save automatically in this browser. Export a backup before moving to another device or clearing browser data.

Weekly ministry briefing

Start the week with clarity

A focused view of communication work, event readiness, and the ministry calendar—generated from the shared planner.

Team weekly briefing
Team view

Focus first

This week’s communication

Coming up next

Next 21 days

Team workload

Open actions through next week

The copied briefing includes planning coordination only. Internal notes, artwork, private links, and subscriber details are excluded.
Annual planning session

See the ministry year together

A meeting-ready view for placing event ideas, noticing schedule conflicts, and clarifying ownership before anything moves to Planning Center.

One shared year. One source of truth.Every item below opens the same event used in Card, List, and Calendar views.

Possible schedule conflicts

Date TBD

Ministry year

August–July

This is a planning conversation view—not an approval gate. It does not publish events, create Planning Center registrations, or send calendar invitations.
Communication production

Create every deliverable with clarity

One production workspace for every approved promotion channel—generated from your events, dates, channels, and team assignments.

See the work by channel.Check off each deliverable without changing the event or sending anything automatically.
10 approved channels

Completing a deliverable updates the shared planner and Airtable safety record only. It does not send a post, email, text, video, announcement, or registration page.
Calendar subscription

Share the student calendar

Give families and leaders one private link that stays connected as event dates change.

Preparing the subscription link…
Designed for safe sharing

Subscribers receive only approved events marked Subscriber Calendar. Choose All Events or a filtered audience calendar above.

  • Event name
  • Start and end dates
  • Event time
  • Event location

Internal notes, promotion plans, registration milestones, artwork, and Event Library templates remain private. Internal Only and Team Calendar events also stay out of every subscriber feed. Anyone with a link can view that schedule, so share it only with the intended group.

  1. Google CalendarOpen Other calendars, choose From URL, then paste the link.
  2. Apple CalendarUse Open calendar app or add a subscribed calendar in Calendar settings.
  3. OutlookChoose Add calendar, then Subscribe from web.

Calendar apps refresh subscriptions on their own schedule, so changes may not appear immediately.
Explicit event handoff

Planning Center preparation

Nothing is imported, published, or created unless you deliberately choose it for an event.

Checking the handoff list…
Guided registration handoff

Registration details are prepared

Planning Center currently requires the final signup to be created in Registrations.

Review the existing signups first to avoid a duplicate, then use this packet while creating the signup. No attendee information is included.

Open Planning Center Registrations ↗
One-way calendar sync

Connect your work calendar

Team Calendar and Subscriber Calendar events will be created, updated, or removed in your primary Google Calendar.

Checking the Google Calendar connection…
The planner remains the source of truth

Changing an event here sends its name, date, time, and location to Google. Internal notes, communication plans, artwork, and Event Library templates stay private.

Edits made directly in Google Calendar do not change the planner. Synced events are marked available, so all-day ministry events do not automatically block your work calendar.
Owner controls

Planner settings

Choose what your team must complete and which planning reminders should appear.

Shared rules for every team memberChanges apply to new and existing events on every connected device.
Michael · Owner only

Required before saving

When enabled, an event cannot be saved until this field is complete.

Planning reminders

Turn off a reminder when that missing information is not useful to your workflow.

Permanent safety rules stay activeEvent names, valid date ranges, recurring-series dates, account permissions, and approval/privacy gates cannot be disabled.